Free landlord certificate tracker (Excel)

One spreadsheet for every property's gas safety, EICR and EPC dates, plus the 30-day deadline to protect a deposit. Type in the dates on each certificate and it works out when each one is due and how many days you have left.

Download the free tracker (.xlsx, 9 KB)

No email, no sign-up. Works in Excel, Google Sheets (File → Import) and LibreOffice.

What's in it

Up to 10 properties, one row each, with the address in free text.
Gas safety: due 12 months after the check (the day before the anniversary).
EICR: due 5 years after the inspection, or on the earlier date if the report sets one.
EPC: expires 10 years after it was issued.
Deposit: the last day to protect it (30 days from receiving it), then whether you did it on time.
Days left for each, coloured red when overdue, amber at 60 days or fewer, and green when fine.

How to use it

Download and open the file. Replace the two example rows (Flat 1, Example Road and 2 Sample Street) with your own properties.
Type dates into the yellow cells. The grey cells work themselves out, and the days left update every time you open it.
Check it once a month, or before your PRS database registration, which asks for these certificates.

Your dates stay in your copy of the file. Nothing is sent to us.

The rules it uses

Gas safety check every 12 months by a Gas Safe registered engineer. Gas safety guide
Electrical inspection at least every 5 years, or sooner if the report says so (SI 2020/312, regulation 3). EICR guide
An EPC is valid for 10 years (GOV.UK). EPC and MEES guide
A deposit must be protected in a government-backed scheme within 30 days of receiving it (GOV.UK tenancy deposit protection).

Prefer a quick check without a download? Use the certificate expiry checker or the compliance calendar.

The tracker is free to keep. If you want more, the full Register-Ready Workbook adds PRS database registration, Renters' Rights Act and Making Tax Digital sheets.

All three deadlines in one spreadsheet

The Landlord Register-Ready Workbook holds every field the registration service asks for, tracks your certificates with red/amber/green alerts, and turns your rent and expenses into Making Tax Digital quarterly totals. One payment, no subscription. Works in Excel and Google Sheets.

Buy the workbook — £22.80

£22.80 (£19 + VAT; UK price at checkout).

General information, not legal or tax advice. Checked against GOV.UK on 30 September 2026. Rules change — always confirm on GOV.UK.